Privacy policy

Last updated 9 November 2026.

Where your data lives

ZakERP is installed for each company on a server that company controls. Staff records, attendance, accounts, stock and everything else typed into it stay in that company's own database. We do not sell it, share it with advertisers, or use it to train anything.

This website

zakerp.com stores no account for you. If you send an enquiry, we keep your name, company and message so we can reply, and nothing else. A small setting in your browser remembers whether you chose the light or dark theme.

The free typing test runs in your browser and sends us nothing unless you press the WhatsApp or email button. If we issue you a signed certificate, we keep your name, score and test date, and anyone who has the certificate number can check those details on our verify page.

The Mail Desk and Gmail

The Mail Desk can be linked, by a staff member's own choice, to that person's own Gmail or Google Workspace inbox. It asks Google for read-only access (gmail.readonly) and uses it like this:

• About every ten minutes it lists the newest messages in the inbox.
• For each new message it reads only the sender, the To and Cc addresses, the subject and the time. It does not open or store the message text or any attachment.
• It uses those few details to show the person a list of new mail and to alert them when a message looks urgent. The details are kept for 30 days, then deleted.
• It never sends, deletes, moves or labels mail, and it cannot.
• No mail data is sent to any other company or service, and none of it is shown to anyone other than the person who linked their inbox.
• The access key Google returns is stored encrypted on the company's server.

The person can unlink at any time with the Disconnect button on the Mail Desk, which also cancels the access at Google. It can also be removed from myaccount.google.com/permissions.

ZakERP's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Questions

Write to us through the contact links on the home page, or ask the ZakERP administrator at your company.